Background
Life Makers Foundation is an Egyptian registered National youth-led, voluntary and non-governmental organization (Reg. Number 839). Since its establishment in 2011, LMF worked on youth development to build their capacities to develop societies and respond to humanitarian needs and disasters. It works directly and together along with partner organizations in 24 Egyptian governorates in youth development, education, health, livelihood, food security and basic needs sectors. LMF adopts the core principles of humanity, neutrality, impartiality and independence in its operations to ensure the provision of assistance with no discrimination towards difference in ethnicity, religion, race or any other consideration. LMF provides development and humanitarian interventions for the most vulnerable while preserving their dignity and ensuring their participation. Life Makers is a voluntary non-governmental, non-religious, non-political and non-partisan movement that was launched in 2003 for mobilizing the best of the human spirit to alleviate human suffering and to protect human life and human rights. |
Job DescriptionJob Purpose : The
overriding objective for all procurement activity is the prompt and effective
provision of materials, Products and services to Life Maker’s beneficiary
populations in compliance with donors and volunteers specifications. The
Procurement Assistant is responsible for supporting the procurement officer
with procurement activities related to Life Makers’ programmatic, Fundraising
and logistic operations. S/he will work closely with Programmers operation,
Administration, Fundraising, Finance and Logistics and is instrumental in
supporting programmers activities through his/her services
Responsibilities * Has
a full understanding of procurement policies and formats and assist in
preparing procurement plan.
* Prepare
all Purchase requests for all procurement activities for the programmer.
Search for new vendors who can provide items
required for the programs and update vendor lists as required .* Write and format correspondence during all phases of tenders, contracts and coordinate contracts approval process . * Update filing system of contracts and tenders and lists of follow-up procedures for the implementation of contracts .* Registration
in the books and records required for the procurement process* Communicate
and follow up with vendors for any information clarification related to the
purchase request or order, or that relates to the technical specifications and
special conditions.
* Prepare
tender announcements and letters of invitation to tender in the light of the
tender requirements * Participate
in the preparation of draft contracts for procurement, services and awarding
orders. * Prepare
distribution lists and communicate with vendors to coordinate the distribution
to sites.* The
Procurement Assistant will conduct himself/herself both professionally and
personally in such a manner as to bring credit to the foundation* Maintain
the weekly procurement Tracker* Follow
up on the payments with the Finance* Other
duties as assigned
Core Competences and Skills * External Focus (B): Takes personal responsibility for needs being met
* Team
Work (B): Actively involves, engages and supports others * Inspiring and Motivating Others (A): Demonstrates drive and self –motivation * Communicating
& Influencing (B): Tailors and structures communication to specific audience * Professional
Expertise (B): Ensures professional competence * Strategic
Thinking (B): Considers the wider picture and brings this understanding to bare
on decisions / actions * Commercial
Knowledge & Focus(B): Takes a commercial view when making decisions and
taking action * Setting
Goals & Priorities (A): Clearly understands own objectives /goals * Analysis
& Problem Solving(A): Tackles familiar challenges logically and applies
appropriate solution* Decision
Making (A): Makes straightforward routine decisions * Planning
& Organizing (A): Plans specific activities * Managing
and Driving Performance (A): Takes accountability and ownership for own
performance * Developing
Self & Others(A): Pursues development in line with job requirements * Innovation
& Continuous Improvement (A): Adapts ideas and accepts change
Job Requirements * Degree
in a relevant business field is desired* 2
years of experience in Procurement or secretarial work with Administration
department* Strong organizational skills; ability to interact effectively with international and national personnel
* Able to meet the deadlines* Work under pressure* Excellent
oral and written English skills* High
computer skills on MS Office programs, especially in MS Excel* A
demonstrated ability to multi-task and process information into action* A
clear understanding of procurement ethics and donor compliance is desired* Proactive
in identifying difficulties and working cooperatively to solve them
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